So, that time has finally come when you have decided to put an end to a journey and begin something new! If you have already made up your mind to leave that job, what are you waiting for? Didn’t you resign yet? I think I can help you with that!
It is obviously a tough decision to leave a job, especially because there are so many memories attached to it. But if you have already made up your mind to resign, then you need to write a professional resignation letter. I can give you a few tips on how you can do that.
A resignation letter is very important as it is the only way to prove that you are quitting the job on your own free will and that nobody has forced you to do so. No matter if you are quitting the job on good terms or bad terms, make sure to give a proper resignation letter when you resign.
When to Submit Your Resignation Letter?
Each and every employment contract has a certain notice period. You need to inform beforehand so that all the exit formalities happen smoothly. Just like how you have a right to move on, your company also has a right to find a replacement! So, make sure to submit your resignation letter according to that.
How to Submit Your Resignation Letter?
At first, you need to speak to your reporting manager. You need to inform him/her about your decision. It will make the process smooth. After that, your reporting manager will only inform you about the entire process and documentation. Then you have to write a resignation letter and submit it to your reporting manager or your HR manager. All the exit formalities will be initiated by your HR manager once the resignation letter is accepted!
Tips for Writing a Resignation Letter
A resignation letter is basically an intimation of the decision you have made. Don’t get carried away by all those rude resignation letter samples available on the internet. Also, make sure to not sugarcoat too much. It should neither be rude nor be too polite!
Here are a few tips that you need to keep in mind while writing a resignation letter:
- Never for get to mention the date. Your resignation letter must have your last working date and the date of resignation. Your resignation letter won’t have any value if you don’t mention a date in it.
- You need to write the postal address of the recipient in case you submit a printed resignation letter. If you are submitting over an email, then you may skip this step!
- You should submit your resignation letter to your HOD, HR manager, or your reporting manager. You should address that person with a proper salutation with his first name.
- You should convey your message clearly in the letter. You need to make it clear that you want to resign from your position.
- It is always a good idea to end your letter with a thank you note. Offering gratitude will show that you value your employer and the experiences that you gathered!